Tenant Police Verification: Essential Guide for Landlords & Renters

Delhi Police Tenant Verification: Everything You Need to Know

We have been taught to always see the good in others, but with caution. That’s because every single person we meet in our short lives follows his or her unique set of rules or principles to live by. We rely on our human instincts – our guts and intuition, to learn, recognize warning signs, and protect ourselves from people who pretend to be our allies but intend to harm us. In the case of verifying if the person you are renting your apartment to is good or not, we need to watch out for several red flags as well. In the capital city of India, Delhi, where crime is always on the move, it is especially necessary to follow the legislative guidelines issued by the government. This includes conducting a Delhi police online verification as mandated by the authorities.

Why Conduct a Delhi Tenant Verification?

In any city, conducting tenant verification is always important and often mandatory, just like in Delhi – a place where the overall crime rate has always been high. In 2020 for instance, more than 2.4 lakh cases or >650 cases per day were registered under the Indian Penal Code (IPC) in Delhi. In fact, between the years 2019 and 2020, the number of cases registered under the IPC skyrocketed by ~18% as per the data released by the National Crime Records Bureau (NCRB) in 2021. 

This is why it is necessary by the law to ensure checks and filters on both tenants and landlords, so that terrorists or anti-social elements in the guise of tenants may not cause any form of violence or crime. Moreover, police verification in Delhi for tenants is important as it protects the property, the owner, as well as the community from any criminal history or violent offences, serious crimes, or any activities that can hurt the community. Even financially, it makes the most sense, because as an owner, your property is something you have heavily invested in. 

So why not protect that financial investment with regulatory checks that safeguard you? The process is also simple as we will cover it step-by-step in this blog.

Delhi Police Tenant Verification vs Tenant Background Check

You must note that a police tenant verification process is different from a standard background check from any agency. For one, Section 188 of the Indian Penal Code makes it mandatory to complete the tenant verification formalities as failure to do so may lead to punishable imprisonment of a term of up to one month or a monetary penalty or both. 

For another, the rule ensures that a thorough background check is done on the tenant as well as identity-related details so that anyone with prior criminal records or troublesome nature is weeded out before you hand out the apartment keys for renting. Not only is the process free of cost, but conducting a tenant verification online in Delhi is pretty simple too. 

Delhi Police Tenant Verification Process Explained

Before we cover the Delhi police verification form online application process, you can also follow the offline process as listed below:

1. Get a Delhi police tenant verification form from a registered police station or the website under the ‘Downloadable Forms’ tab.
2. Fill in the required details in the form including both tenant and landlord details.
3. Keep all the necessary documents handy including self-attested address proof copies of the rented property, identification proof of both the owner and tenant, tenant’s employee ID, rent agreement, as well as passport-sized photographs of both the tenant and the owner.
4. Submit the documents to receive an acknowledgement letter along with the police officer’s stamp and signature. 

For the Delhi police online tenant verification process, follow the steps below:

1. Visit the official website of Delhi Police at https://delhipolice.nic.in/.
2. Click the button tagged ‘Citizen Services’ at the centre of the screen.

3. Scroll down to view the list of services and see ‘Tenant Registration.

4. Register to create an account with your personal information including your age, proof of address, choice of username, strict password as well as contact details.

5. Hit the submit button and complete the OTP verification process.
6. Now you can log in using your credentials for tenant verification online Delhi.

7. Enter owner information, tenant info, current address, permanent address, number and family members’ details, etc. 
8. Now click on the affidavit button and attach the necessary documents (ID proof, photograph of the tenant).
9. Hit ‘Submit’.
10. The affidavit for online tenant verification in Delhi will be available for you to download and print.

Note that sometimes, the tenant verification online in Delhi may include a police representative visiting the tenant’s place for a quick cross-check with a simple set of questions. If you are now wondering what the tenant verification form online in Delhi looks like, don’t worry, we got you covered there as well. 

Online Tenant Verification Form by Delhi Police

The Delhi police tenant verification form is available in a pdf format on the Delhi Police official website under the ‘Downloadable’ section and can be downloaded by hitting the ‘Tenant Verification Form’ button. You can also download the Delhi police tenant verification form in Hindi as a pdf. Below is a snapshot of the Delhi police tenant verification form pdf as available on the website:

Under the ‘Format for information of tenants’ section, you need to fill in details including the name of the landlord, occupation with details about the office, phone number, address, etc. You also need to add in the information about the tenant to whom the premises will be rented. This will include their names, names of parents, occupations with the office contact details, age, family members, relationship, present address, and previous addresses. Identification documents such as a passport, driving license, voter card, PAN card, etc. also need to be added along with a photograph of the tenant and a signature by the landlord. Below is the ‘to be filled by Police officials’ and ‘Acknowledgement’ section of the format for verification of tenant Delhi police: 

What Documents Should Landlords Have For Delhi Police Verification Online?

Before initiating the tenant verification process in Delhi, landlords must ensure that they have all the necessary documents in place. These documents are essential for the police to verify the tenant’s identity and background, and to ensure that the landlord is complying with the law.

Here are some of the essential documents required for police verification online in Delhi:

• A copy of the tenant’s ID proof, such as Aadhaar card or passport
• A copy of the tenant’s current address proof, such as a utility bill or rent agreement
• A copy of the landlord’s ID proof, such as Aadhaar card or PAN card
• A copy of the property’s ownership proof, such as a sale deed or registry
• Two passport-sized photographs of the tenant

Landlords can apply for police verification in Delhi online of tenants online by submitting these documents through the official website. NoBroker offers an online platform for Delhi Police tenant verification, making the process quick and hassle-free.

Tenant Verification Made Easy!

Screening your tenant is important as a person with a criminal or dubious past can put you as well as your neighbours at risk. Apart from the risk to human lives, not conducting a Delhi police tenant verification can put you under legal fire. Moreover, there can be possible loss or damage to property in ways you cannot stop if the verification is not done promptly. This is why in the age where finding a tenant with a click is so fast and convenient, NoBroker has made verifying your tenant so easy. Not only can you find tenants quickly, but you can also be assured of their identity verification, the flexibility of e-KYC, e-Aadhaar signature, legal support, tenant onboarding, and much more. After all, renting out your valuable property to quality tenants is a great way to ensure that your asset is protected in the hands of trustworthy people. This can also make a great difference in the returns on your investments by finding similar trustworthy tenants in the future!

Tenant verification in Delhi – What’s the cost?

When it comes to renting a property in Delhi, one of the important aspects is tenant verification by the police. It is a mandatory requirement for landlords to ensure their tenants do not have any criminal background. Delhi Police charges a nominal fee for the verification process, which varies based on the type of property and other factors.

According to recent reports, Delhi Police charges around INR 500 for tenant verification in the city. However, the fee may vary depending on the type of property, such as residential or commercial, and the location. It is also worth noting that the fee may be subject to change based on government regulations.

Landlords can opt for online tenant verification in Delhi, which is a hassle-free and convenient way to get the process done. By using the online platform, landlords can avoid the hassle of visiting the police station and completing the verification process in person. NoBroker offers an easy-to-use online platform for tenant verification in Delhi, making the process quick and simple.

What If You Don’t Carry Out Tenant Police Verification

If you are not complying with police tenant verification and if such actions cause obstruction, annoyance or injury, or risk of obstruction, annoyance or injury, to any person, the landowner can be punished with simple imprisonment of up to 1 month or a fine of Rs 200.

If the disobedience of the law causes a threat to human life health or safety, the landowner can be punished with a term of six months of imprisonment, and a fine of Rs 1000 or both.

Tenant Online Police Verification in Delhi Through Mobile App

Suraksha app is the Delhi Police’s tenant verification online platform which can be used to perform tenant verification in a paperless manner via mobile phone, without visiting the police station.

Frequently Asked Questions

A Perfect Guide to Police Verification in Mumbai

Renting out a property for residential or commercial purposes comes with different legal requirements. While most of the red tape can become time-consuming for the tenant and landlord, police verification is an exception as it is important and extremely necessary these days. Therefore, Maharashtra has emphasized police verification in Mumbai as a compulsory step before a landlord finalizes any tenant. Following in the footsteps of other Maharashtra cities, Mumbai individuals may now conduct Mumbai police verification for rent online after registering for leave and signing a license agreement online, all at their fingertips, by just following a few simple steps. 

After completing the rent agreement online in Mumbai, the landlord/owner was previously required to attend the police station to submit the tenant police verification form for rent. As a result, citizens will no longer be required to pay any fees to local agents in exchange for police verification. The tenant police verification process was previously only available in other cities, except Mumbai, where citizens could submit their tenant police verification through the leave and license agreement registration portal. However, now citizens can submit their online tenant police verification in Mumbai with only a few steps, and we will walk you through the process.

When renting out a home in Mumbai, the property owner must get police verification. A tenant verification form in Mumbai can be filled out online or physically submitted at the police station. It contains information about a landlord, the property owner’s details, and the tenants’ details. The information about the property owner includes his full name, photograph, residential address, the location where they physically reside, and a permanent address.  This tenant information form is included in the police verification form. 

Tenant information includes their full name, permanent address, where they have come from, where they work, and phone numbers and photographs; all of this information is entered into the police verification form. Two references are required for the tenant police verification form in Mumbai, and the tenant completes the police verification form. Suppose a real estate agent is involved in the deal or transaction. In that case, the real estate agent’s information is also included in the police verification form, including the real estate agent’s phone number, office number, and residence address. 

It is the responsibility of the property owner, real estate agent, or advocate to complete the Mumbai tenant police verification process. It is possible to get police verification in two ways: either in person or online. Suppose you submit it physically at the local police station. In that case, you must obtain an acknowledgement of the submission, as well as the date on which you submitted the police verification form. You must also submit a copy of the leave and License agreement once more, in addition to the police verification form. Even at the time of renewal of the rental agreement, you must present a PCC Mumbai police verification to the landlord. This verification is particularly crucial for landlords since failure to submit the police verification may result in an Rs. 3000/- fine and a month’s imprisonment if the landlord does not comply with the law.

Guidelines For Police Verification Mumbai

First, we need to review certain crucial guidelines published by the Mumbai Police for police clearance certificate online application Mumbai for renters. These guidelines are as follows:

1. The purpose of this application is to provide information regarding renting a property or a location within the jurisdiction of Mumbai to notify the Mumbai Police Department.
2. The house/property owner and the tenant should certify that the information provided above is correct.
3. Making a false report to the police may be considered a criminal offence and can lead to problems while applying for a Mumbai Police NOC for rent agreements in Mumbai.

Things to Keep in Mind Before You Begin Inputting Information into an Application or Website 

1. The owner’s phone number will receive a one-time password (OTP).
2. The homeowner’s address and, therefore, the rented property’s address should not be the same.
3. If the police wish to check the information included in the application, the applicant/landowner should make the necessary arrangements to visit the police headquarters.
4. If there is a contradiction between the information provided in the application and the information provided by the homeowner, action is often taken against the applicant/homeowner.

You can submit an online application for police verification, or you can download a tenant verification form from the internet, print it, and attach the papers necessary for police verification before submitting it to the police station and receiving an acknowledgement of receipt. 

The acknowledgement above serves as evidence of tenant police verification, and you may send it to the Society’s office for inclusion in their files. In addition, you may submit a police verification form for a rental home online using the site mentioned above. You will get a copy of the tenant police verification Mumbai in PDF format after submitting the form. 

Police Verification Requires the Use of the Following Documents

Passport size photographs are required for a police verification certificate in Mumbai. It is necessary to have your photo and identification evidence available, which should be scanned. (The maximum file size of the picture format is 4MB (the scanned image formats are *.jpeg and *. Png))

The tenant’s identity evidence must be one of the following police verification documents: PAN, AADHAR, Election Card, Ration Card, Driving License, or any other document acceptable to the police.

Important Considerations to Bear in Mind When Submitting a Police Tenant Verification Form

1. The homeowner’s address and the address of the rented property should not be the same.
2. The applicant/property owner should attend the police station if the appropriate authorities verify the information provided in the application.
3. If there is a disagreement in the information provided in the application, legal action against the applicant/homeowner may be pursued in court.

How to Submit an Online Application for a Police Clearance Certificate?

To apply for a Police Clearance Certificate Mumbai online, you must follow the procedures outlined below.

1. To use the PCC Seva Online Portal, you must first register by clicking on the Register Now link on the main page of the police clearance certificate online Mumbai portal’s home page.
2. You must log in to the PPC Portal using the Login ID you generated in the previous step to complete the process.
3. It will help if you choose the Apply for Mumbai police clearance certificate option from the drop-down menu.
4. Fourth, you must complete and submit the form by entering all of the necessary information.
5. Once the application is submitted successfully, you can visit https://pcs.mahaonline.gov.in/Forms/Home.aspx to track the Mumbai police verification status. 

Because of the current economic climate, landlords may find it difficult to locate suitable renters without proper police verification in Mumbai. In most circumstances, to prevent your home from being unoccupied, you may also want to consider giving tenants some leeway when it comes to their schedules. However, this should never be reflected in your approach to tenant verification by the local police department. As a result, you would be putting your property in more danger than you would otherwise.

What happens if you do not get online police verification Mumbai done?

“It is not required that the offender should aim to do injury, or view himself as likely to produce harm,” the Indian Penal Code states in Section 188. It is necessary that he/she be aware of the command, which he/she disobeys, and that the disobedience results in injury or is likely to result in harm.  

Therefore, if the landlord fails to fulfil police verification of tenants and if there is any danger of obstruction or injury to another person, the landlord will be subject to a fine of not more than Rs. 200 or imprisonment for a period of time not more than one month, or both, depending on the severity of the offence. Regardless of who shares it, sharing tenant information with the Mumbai police is mandatory. 

The landlord has to have the tenant’s identity checked by the police in order to retain their trust in the person to whom they are transferring ownership of the property. No of how many times a person rents out their property, they are required to have the prospective renters’ identities checked by the police. And it is advised that a police verification form be submitted by the landlord each and every occasion the property is put up for rent, as well as whenever the lease is renewed.

Steps for Offline Police Verification of Tenants with Mumbai Police

If you are a landlord or a property owner in Mumbai, it is mandatory to get your tenant police verified before you rent out your property. Here are the steps for offline police verification of tenants with Mumbai Police.

Step 1: Visit the nearest police station

The first step for offline police verification of tenants with Mumbai Police is to visit the nearest police station to your property. You need to collect the tenant verification form from the police station.

Step 2: Fill up the tenant verification form

Once you have collected the tenant verification form, you need to fill up the form with all the required details such as the name of the tenant, date of birth, address, contact details, and so on. It is important to provide accurate information to avoid any discrepancies in the verification process.

Step 3: Attach relevant documents

You need to attach relevant documents along with the tenant verification form such as a copy of the tenant’s Aadhaar card, passport, driving license, and rent agreement. This step is crucial as the police need to verify the identity and address of the tenant.

Step 4: Pay the verification fee

After submitting the tenant verification form and relevant documents, you need to pay the verification fee. The fee varies depending on the location and type of property. You can check the fee structure on the Mumbai Police website.

Step 5: Wait for verification

Once you have completed all the formalities, you need to wait for the verification process to be completed. The police will conduct a physical verification of the tenant’s residence and workplace.

Step 6: Receive the verification report

After the verification process is complete, you will receive the verification report from the police. The report will be sent to the address mentioned on the tenant verification form.

According to a recent report by the Times of India, Mumbai Police has made it mandatory for landlords to get their tenants police verified, whether it is online or offline. The report also stated that Mumbai Police had received around 44,000 tenant verification applications in 2021 alone.

The Difference Between a Regular Background Check and a Background Check Done by Police Authorities

As a landlord, it is your responsibility to learn about the tenant’s personal and professional background. After all, the entire goal of renting out your home is to earn while minimizing the amount of time spent on it. Therefore, you must assess the tenant’s ability to pay their rent while also guaranteeing that they will not create a general or legal nuisance in the neighbourhood. This step in the rental procedure is the background check, which you should do for your protection.

Another step in this procedure is the tenant police verification in Mumbai, in which local police authorities verify the identity of the persons. In addition to doing background checks on potential renters, you must include the police in this process. This is not optional since police verification of renters has been made compulsory by municipal officials in all major districts, making online police verification for rental agreements in Mumbai the most critical step.

Although there is no formal legislation requiring the landlord to conduct tenant police verification online in Mumbai, there is no need for the landlord to do so in practice. According to the Indian Penal Code (IPC), the landlord might be prosecuted for an offence committed by the renter if the landlord fails to comply with the code’s provisions. Furthermore, in accordance with Section 188 of the Indian Penal Code, which deals with disobedience to an order validly proclaimed by a public worker, the guilty person may be penalized if any disobedience of an order made by a public authority is likely to result in injury to the public. 

Completing the police verification in Mumbai is a critical step in ensuring the safety of the property owner and the tenant. However, everyone knows that these verifications can take some time and require close attention to legal details. If you need legal assistance and help with rental agreement and verification, you can certainly find assistance on NoBroker. Just leave a comment below this article; our executive will be in touch with you shortly. 

FAQ’s

Everything You Need to Know About TN Police Verification

Rental property owners in Tamil Nadu should file a tenant verification application to the Tamil Nadu Police Department as soon as feasible to rent out their houses, workplaces, or retail stores. This TN police verification certificate is issued when the police department does a background check and discovers that the individual has a criminal record. This kind of verification is even more crucial when it comes to landlords who are Indian nationals but do not reside in the country. 

It is also feasible for diplomatic missions in Tamil Nadu to provide clearance certificates or character certificates to foreign citizens who are lawfully present in the state and who live in any part of the country. Such residents can also check Tamil Nadu police verification certificate status from the comfort of their homes by checking the official website. 

Important Factors that are Checked During the TN Police Verification Process for Tenants

In the course of the police verification for rent procedure, the police will look for and verify the following items:

• Identification of the person who has been implicated in criminal proceedings (as per the records available with the Tamil Nadu Police Department).
• Anyone who meets the qualifications may take part in the tenant police verification online process in Tamil Nadu.
• Only those who are now residing in Tamil Nadu would be subjected to verification by the Tamil Nadu police, as well as those who have given their consent to the verification.

How to Fill the Application Online?

TN police verification certificate applications must be submitted online. Here’s how to do it:

Step 1: The first step is to create a plan. Visit Tamil Nadu’s Police Verification Services’ (www.eservices.tnpolice.gov.in) official website for further information.

Step 2: Select “Citizen Services (Paid)” from the drop-down menu, followed by “Police Verification” from the same drop-down menu.

Step 3: From the drop-down box, choose ‘New Request.’ 

Step 4: After clicking on this link, you will be forwarded to a new page in your browser.

Once you’ve made your selection from the drop-down menu, enter the tenant’s mobile number, as well as the security code, to verify their identity. Verification of your mobile number requires the use of an OTP (one-time-password).

Step 5: Complete the Tamil Nadu’s police verification form by ensuring to include all of the applicant’s information, such as the landlord’s name, date of birth, email address, and permanent residence’s district and city, as well as the applicant’s PIN, among other things. To complete Tamil Nadu police verification online application process, you must provide a photo of your identification.

Step 6: Enter the renter’s details and upload a photograph of the size of a passport, the tenant’s proof of address, and a letter of authorization from the tenant granting permission for the tenant to be verified. 

The Legality of Tenant Background Checks Done by a Landlord

Once you have selected the “Declaration” option, you will be sent to the payment page. Individuals must pay a fee of Rs 500 for verification, while enterprises must pay a fee of Rs 1,000 for verification. Make a note of the application number that has been generated once the payment has been completed. Use this number to trace down TN police verification, which will be made public on the internet in the future.

How Do I Submit an Application for a Tamil Nadu Police Verification Certificate by Postal Mail?

In-person submissions of applications can be done by visiting your local police station or department. Their landlord will need them to provide him with the renter’s or person’s residence details, as well as identity proof and a letter of authorization from the tenant or person whose residency is to be verified.

To acquire the police verification form for tenants, applicants should log into their online account and choose ‘Citizens Services (offline)’ from the drop-down menu. After being verified by the Tamil Nadu Police Department, the application was refused. There is a potential that the appropriate authorities will deny the petitions for police verification in this case. This might happen for several reasons, including the ones listed below:

• Unfortunately, the photograph submitted does not relate to the person who needs to be verified.
• The address information has been given incorrectly or is not traceable.
• The mobile phone number submitted by the person whose verification is necessary, no one can be contacted.
• Even after several reasonable attempts on the part of station employees, the individual who has to be verified is not available at the address that has been supplied.
• The verification will be rejected if the person to be verified denies having provided permission for the verification or if the person’s consent letter is not presented.
• In addition to the reasons indicated above, the authorizing authority may consider any other justifications that it thinks acceptable.

What You Need to Know About the TN Police Verification Process

• The police verification report will be available for download on the official Eservices website, and applicants will be able to request that a copy be provided to their email address before submitting their application.
• In most cases, provided the money has been received and processed successfully by the payment processor, the application for paid services will be addressed within a couple of days.
• Each tenant must apply separately if more than one renter is in the building.
• The rent agreement police verification online fees may be paid using various safe payment options, including net banking, credit card/debit card, and other comparable means.
• Each request requires the creation of a verification report, which takes around 15 days. You may also track the status of the case online if you need any further information.
• This rent agreement police verification form & service is only accessible to persons who reside in Tamil Nadu and who need proof of their identification to access it.
• If any of the information supplied is incomplete or incorrect, the PVR application will be rejected without any refund.
• A criminal offence is committed when false information is supplied to the police, and the perpetrator is subject to penalty.

The Tamil Nadu’s Police E-services website provides access to a variety of services. In addition to applying for a tenant police verification certificate, you may use the following services via the TN Police verification portal:

• Self-verification is available via the Tamil Nadu Police Department for visa purposes.
• Job verification is required to do an employee background check on a prospective employee.

The goal of this Tamil Nadu police verification service is to ensure the safety of those providing domestic help. In the course of carrying out a tenant verification operation, the police will look into the following matters:

• The identity of the person.
• The current location

What are the details verified during TN Police verification?

The following will be checked by the police as part of the tenant verification process:

• Current address 
• Identity of the individual
• Involvement in criminal proceedings (as per the records of the Tamil Nadu Police Department).

Checking the Police Verification Report’s Authenticity

By choosing the “verify” option under “Citizen Services,” applicants can quickly confirm the accuracy of the TN police verification report. Enter the applicant’s cell phone number and the reference number from the document.

Instructions On How to Check the Progress of Your Tamil Nadu Police Verification

The status of an application for Tamil Nadu police verification may be checked online using the registered cell phone number by choosing the ‘View status’ option under the ‘Citizen Services’ menu and inputting the application number.

When it comes to determining the legitimacy of a police verification report, what is the best method?

Applications may quickly and easily evaluate if a police verification report is valid by selecting the “verify” option from the “Citizen Services” drop-down menu. In addition, the applicant’s cell phone number and the reference number written on the papers should be input into the system.

What is the Best Way to Provide Feedback on The Tamil Nadu Police Verification Service’s Website?

Applications may be submitted by going to the e-services TN police website and choosing Citizen Services (Paid) > Police Verification > Feedback from the drop-down menu that displays.

In Tamil Nadu, how do you go about obtaining a tenant police verification for your rental property?

Please fill up the feedback documents after submitting the police verification form for rent with the essential information, such as their name, PVR number, and mobile phone number. For their comments to be recorded, users must next click on the ‘continue’ option.

The process of renting out a property and applying for a rental property is complex with the involvement of several legalities. When it comes to TN police verification, the state government has made it easy for the applicants to complete the process with little bureaucratic hurdles. If you are seeking professional help for activities such as moving furniture, finding the right movers and packers, etc, you will certainly find assistance on NoBroker. Please leave a comment below this article and our executive team will be in touch with you soon.

FAQ’s