How to Get Affidavit for Transfer Certificate?

In India, schools and educational institutions often ask for a notarised affidavit before issuing a duplicate transfer certificate to prevent misuse or fraudulent claims. You can get this affidavit prepared through a local advocate, notary public, e-stamp vendor, legal documentation service, or online legal platform.

• To get the affidavit, first visit a nearby notary's office or advocate with your educational details and identity proof. 

• You generally need documents such as an Aadhaar card, school ID, mark sheets, admission number, address proof, passport-size photograph, and details of the lost or required transfer certificate.

• The advocate or document writer prepares the affidavit draft on non-judicial stamp paper, mentioning the student’s name, father’s or mother’s name, school details, class studied, reason for requesting the transfer certificate, and a declaration that the original TC was lost, misplaced, or unavailable.

• After preparing the affidavit, you must sign it in the presence of a notary public or oath commissioner who officially notarises the document.

• Many schools also ask applicants to attach a copy of the FIR, NCR, or newspaper advertisement if the original transfer certificate was lost. Some institutions may additionally require an indemnity bond or an application letter along with the affidavit.

• The notarised affidavit is then submitted to the school administration or education board for processing the duplicate or corrected transfer certificate request.

The cost of preparing a transfer certificate affidavit usually ranges between Rs 100 and Rs 500, depending on the stamp paper value, lawyer fees, and notary charges in your city. This is all about the affidavit for transfer certificate.

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To secure a Transfer Certificate (TC) usually when shifting schools or colleges you may need to provide a notarised affidavit explaining the reason for the request. This affidavit for transfer certificate supports your TC application and clarifies why the current institution should issue it to facilitate admission elsewhere.

How to Draft a Transfer Certificate Affidavit?

Begin by drafting the affidavit titled “Affidavit for Transfer Certificate,” including:

1. Your full name (or student’s name)

2. The name of the current educational institution

3. Your class, roll or admission number

4. A clear and honest reason for the transfer (e.g. relocation, change of course, family reasons)

5. A formal request for issuance of the TC

Next, take the draft to a Notary Public, First‑Class Judicial Magistrate, or Oath Commissioner. Sign the affidavit in their presence they will verify your identity and apply their stamp and seal to legalise the document.

Once notarised, attach this affidavit to your official application letter to the institution’s principal (such as a formal TC application). Submit both documents together to request issuance of the Transfer Certificate.

Ensuring your affidavit contains truthful statements is important as false declarations can lead to legal implications. If needed, consult a lawyer or legal template service to ensure correct drafting and compliance with state-specific stamp‑duty norms (often Rs. 10 to Rs. 50 non‑judicial stamp paper).

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To get the affidavit for transfer certificate, you must prepare a draft affidavit stating the reason for the transfer and any relevant details. After this, the affidavit must be notarised by a first class judicial magistrate, executive magistrate, or a notary public. I have shared the steps in detail for your reference. 

Step-by-Step Guide to Obtaining a Transfer Certificate Affidavit

Though I have shared the steps, I can say that it is best to consult an advocate to seek assistance in drafting an affidavit. 

Draft the Affidavit

Begin with a title such as "Affidavit for Transfer Certificate." Include your full name, your child's name (if applicable), the name of the current school/college, the reason for the transfer, and any other relevant details.

Template

You can use a template like the following:

I, [Your Full Name], residing at [Your Address], do hereby solemnly affirm and declare as under:

1. That my ward [Child's Name] is currently studying in [Current School/College] in [Class/Grade].

2. That due to [Reason for Transfer, e.g., relocation, better academic opportunities, etc.], we need to transfer my ward to [New School/College].

3. That I request the issuance of a Transfer Certificate for my ward to facilitate this transfer.

I declare that the above statements are true to the best of my knowledge and belief.

Date: [Date]

Place: [City]

Signature: [Your Signature]

Name: [Your Full Name]

Get it Notarised

Take the drafted affidavit to a notary public. The notary will verify your identity and ensure that the affidavit is signed in their presence. The notary will then affix their official seal and signature to the affidavit.

Submit with Transfer Application

Write an application letter to the current school/college requesting the issuance of a transfer certificate. Attach the notarised affidavit to the application letter. Submit the application and affidavit to the relevant authority at the current school/college.

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