Annexure E and Annexure I for Passport: Meaning, Key Differences & Common Mistakes to Avoid

Passport applicants in India are often confused about the difference between Annexure I and E, since both forms accompany a passport application yet serve entirely different purposes. Annexure E is a general self-declaration completed by most adult applicants, while Annexure I applies only to genetic parents applying for a passport on behalf of a child born through surrogacy. Knowing which form suits your case, and exactly what each one asks you to declare, helps you avoid delays and keeps your application moving smoothly from submission through to final approval.

What Is Annexure E for Passport?

Annexure E for passport is a prescribed self-declaration that many adult applicants submit in specified cases, rather than a fully attested affidavit. Often called the Annexure E affidavit, it records the applicant's citizenship, address, and criminal history particulars, confirming overall passport eligibility, in a format similar to what our guide on what is an affidavit describes.

What Is Annexure I for Passport?

Annexure I for passport is a declaration executed by the genetic parent or parents applying for a passport on behalf of a minor child born through surrogacy. The Annexure affidavit formally confirms parentage, exclusive custody, and consent, exactly as prescribed by Passport Seva for surrogacy-related applications. 

Difference Between Annexure E and Annexure I

Although Annexure E and Annexure I both fall within the wider group of passport annexures, they apply to entirely different applicants and serve distinct purposes, as the comparison below sets out clearly across the key aspects that most often confuse first-time applicants.

Purpose of Annexure E and Annexure I

Annexure E and Annexure I serve different but equally important purposes in the passport application process. Each document provides specific declarations that help Passport Seva verify eligibility, identity, and supporting information before processing or issuing a passport.

Purpose of Annexure E

Annexure E exists to confirm that an applicant's citizenship, residential address and eligibility particulars have been truthfully declared, and that no undisclosed criminal proceedings stand in the way of passport issuance.

Purpose of Annexure I

Annexure I exists to formally establish parentage and custody arrangements for a child born through surrogacy, giving Passport Seva the documented assurance it needs before issuing a passport in that child's name. As the affiant making this declaration, each genetic parent takes on formal responsibility for the accuracy of what is stated.

Information Included in Annexure E

Annexure E captures several categories of personal and legal information, helping the passport office verify an applicant's background before the application proceeds any further.

• Personal Details: The applicant's full name, date of birth, and parentage details are recorded to match other identity documents submitted.
• Citizenship Declaration: The applicant states whether citizenship was acquired by birth, descent, registration or naturalisation, as applicable to their case.
• Address Details: The current residential address is declared to establish continuity of residence at the stated location.
• Criminal Proceedings Declaration: The applicant confirms whether any criminal case or conviction involving moral turpitude exists against them.
• Passport-Related Declarations: Any earlier passport particulars or special circumstances relevant to the current application are mentioned here.
• Applicant's Signature: The form is signed by the applicant themselves, confirming that every declaration made is accurate and complete.

Information Included in Annexure I

Annexure I focuses on the relationship between the genetic parents and the child, along with the surrogacy-related details that Passport Seva needs verified.

• Minor's Details: The full name, date of birth and place of birth of the child are recorded in the declaration.
• Parent(s)' Details: Names and other particulars of the genetic mother, father or both parents are included as applicable.
• Declaration Regarding Parentage: The parents affirm that they are the genetic parents of the child named in the application.
• Custody and Consent Declarations: The declaration confirms the child has remained in the parents' exclusive physical custody since birth.
• Address Details: The residential address of the parent or parents is stated for verification purposes.
• Signature of the Parent(s): Either or both genetic parents sign the declaration, depending on the specifics of the case.

How to Fill Annexure E for Passport

Filling out Annexure E correctly helps avoid delays during passport processing. Ensure every detail matches your supporting documents, complete all declarations accurately, and sign the form before submitting it with your passport application.

Download the Official Format

Applicants should obtain the current Annexure E format directly from the official Passport Seva website, since older versions can lead to unnecessary rejection.

Fill in Personal Details

Enter your name, date of birth, parentage, and address exactly as they appear across your other identity and address proof documents.

Complete the Required Declarations

Read each declaration carefully, including the citizenship and criminal history statements, before filling in the corresponding details truthfully.

Sign the Declaration

Sign the Annexure E affidavit in the space provided, since an unsigned declaration is treated as incomplete by the passport office.

Submit With the Passport Application

Attach the completed Annexure alongside your main passport application form and the other supporting documents at the time of submission.

How to Fill Annexure I for Passport

Annexure I must be completed carefully to establish parentage and custody details for a child born through surrogacy. Providing accurate information and completing every required declaration supports smooth processing of the minor's passport application. 

Download the Official Format

Genetic parents should download the current Annexure I format from the official Passport Seva website before filling in any details.

Enter Minor and Parent Details

Provide the child's full name, date of birth and place of birth, along with the corresponding details of the genetic parent or parents.

Complete the Parent Declaration

Fill in the prescribed declarations regarding parentage, custody and consent, exactly as required for a surrogacy-based passport application.

Sign the Declaration

Ensure the applicable parent or parents sign the Annexure I affidavit in the designated place before submission.

Submit Along With the Minor's Passport Application

Attach the signed annexure to the minor's passport application form and any other required supporting documents.

Documents Required Along With Annexure E or Annexure I

Alongside the completed annexure, applicants generally need to gather a small set of supporting documents so the passport office can verify the declarations made without needing to request further paperwork later.

• Passport Application Receipt: A copy of the acknowledgement receipt generated after the online passport application has been submitted.
• Aadhaar Card or Passport: Valid identity proof of the applicant or the concerned parent, wherever this is applicable to the case.
• Birth Certificate: Required for minor passport applications, including those where Annexure I is being submitted for a surrogacy-born child.
• Parent's Identity Proof: Applicable specifically where Annexure I is submitted, since the genetic parents' identity needs independent verification.
• Additional Supporting Documents: Any further documents specified by Passport Seva, depending on the particular circumstances of the application.

Common Mistakes to Avoid

Even a straightforward annexure submission can be delayed by small oversights, so it is worth checking the following points carefully before you submit your application to the passport office.

• Wrong Annexure: Downloading annexure e instead of annexure i, or the reverse, based on a misunderstanding of who the form applies to.
• Outdated Format: Using an older version of the form rather than the latest one currently published on the Passport Seva website.
• Missing Signatures: Leaving the declaration unsigned by the applicant, or by the required genetic parent or parents.
• Incorrect Personal Information: Entering details that do not match the applicant's or the parent's other identity documents submitted with the case.
• Wrong Application Type: Submitting Annexure I for an adult passport applicant, when the form applies only to a minor born through surrogacy.
• Omitted Documents: Failing to attach the supporting documents that are needed alongside the completed annexure.

Where to Download Annexure E and Annexure I

Applicants should always download Annexure E and Annexure I for passport purposes from the official Passport Seva annexures page, rather than relying on unofficial copies found elsewhere online. Our detailed guide on passport annexures explains where to find every prescribed format and how each one fits into the wider passport application process.

How NoBroker Can Help With Passport Documentation

Working out which annexure applies to your situation, gathering the right supporting documents, and filling in every declaration correctly can feel confusing for first-time applicants. NoBroker assists with preparing Annexure E and Annexure I declarations, drafting supporting affidavits, and clarifying notarisation requirements wherever they apply, including guidance in our article on who can notarise an affidavit. Our team helps applicants avoid common errors that lead to rejected or delayed passport applications, offering practical support from document preparation to final submission.