Annexure L for Passport: Meaning, When It Is Required, How to Fill It & Common Mistakes

Annexure L is used for a passport reissue application in case of a lost, stolen, or misplaced passport. This formal process relies on structured declarations, mandatory police reports, and official notarisation to prevent identity theft. 

What Is Annexure L for Passport?

Before starting your application, it is essential to understand what is Annexure L for a passport under the law. It is a prescribed specimen affidavit submitted by applicants seeking the reissue of a passport due to loss or damage. This legal statement contains specific declarations regarding the exact circumstances of the loss, previous passport details, international travel history, and other relevant background information required by Passport Seva. It ensures the old booklet is officially deactivated and blacklisted across global immigration networks to prevent fraudulent duplication.

When Is Annexure L Required?

This specific document is requested exclusively in scenarios where the original travel booklet cannot be presented in intact condition.

• Passport is lost within the country during transit or house shifting.
• Passport is stolen or picked from a bag while travelling.
• Passport is damaged beyond normal wear due to water or accidental tearing.
• Applying for a replacement passport to regain valid international travel clearance.
• Multiple passport losses requiring a formal declaration of historical tracking.

Purpose of Annexure L for Passport

The government mandates this sworn statement to achieve multiple regulatory and security objectives during the review of passport annexures.

• Declare the exact circumstances of passport loss or damage honestly.
• Record previous passport loss history to monitor frequent replacement requests.
• Provide travel-related declarations regarding your last entry back into India.
• Support passport reissue applications with a legally binding paper trail.
• Help Passport Authorities verify the applicant's declaration against central crime databases.

Who Needs to Submit Annexure L?

No matter your age or profession, you must submit this specific form if your previous booklet is unavailable.

• Applicants seeking a reissue of a lost passport anywhere in India.
• Applicants with a damaged passport that has suffered structural wear.
• Applicants whose passport is misplaced and cannot be located at home.
• Individuals required by Passport Seva to furnish an Annexure L affidavit during their appointment.

What Information Is Included in Annexure L?

The official layout is structured and requires precise personal details to maintain absolute document integrity.

• Applicant's personal details including full legal name, parentage, and current address.
• Details of the lost or damaged passport such as the unique alphanumeric booklet number.
• Circumstances of loss or damage detailing how and when the incident occurred.
• FIR details including the official report number and the local police station name.
• Previous passport loss history declaring any prior instances of misplaced documents.
• Travel undertaken using the passport, listing flight numbers or immigration checkpoints.
• Overseas residence details and declarations regarding non-resident status if applicable.
• Declaration regarding government benefits and a statement confirming Indian citizenship status.
• Applicant's verification and signature executed live before an authorised legal officer.

How to Fill Annexure L for Passport

Executing the Annexure L passport process requires a step-by-step sequence to ensure full legal compliance.

Download the Official Format

Do not use random internet drafts, as incorrect formatting will lead to rejection at the Passport Seva Kendra (PSK). Visit the official portal via the Passport Seva Annexures Page or download the ready-to-print template directly from the Official Passport India Form repository.

Prepare the Affidavit on Stamp Paper

Print or type the downloaded text onto a non-judicial stamp paper or e-stamp paper. The minimum denomination varies by state (typically ₹10, ₹20, or ₹50). Ask your local vendor for the standard value used for general passport annexures in your area.

Enter Passport and Personal Details

Carefully fill out the opening blanks in clear block letters to ensure complete accuracy. Write your full legal name, your father’s or spouse's name, and your complete current residential address. Input your missing or damaged passport's Number, Date of Issue, Date of Expiry, and Place of Issue using an old photocopy or your original application receipt.

Complete the Required Declarations

Fill out the numbered clauses accurately. Write a short, honest sentence detailing the incident, such as misplacing the document during house shifting or accidental water spillage. If the document is lost, enter the exact FIR or Document Missing Report Number, the date it was filed, and the name of the Police Station. State whether you travelled on that passport and mention your last port of entry.

Sign Before the Competent Authority

Do not sign the document beforehand at home. Take the filled stamp paper to a local court or notary office. Sign the Annexure I section directly in front of a Notary Public, Executive Magistrate, or First Class Judicial Magistrate who will verify your identity. Knowing who can notarise an affidavit helps you choose the right authority.

Submit Along With the Passport Reissue Application

Bring the original notarised Annexure L affidavit to your scheduled PSK appointment. Ensure you pack it alongside your other mandatory papers, including the original FIR or the damaged physical booklet, standard proofs of address, and your proof of date of birth.

Documents Required Along With Annexure L

To ensure a successful appointment, you must pair your affidavit with standard government-validated proofs.

• Passport reissue application acknowledgement slip printed from the portal.
• Copy of the lost or damaged passport showing the first and last pages if available.
• FIR or Police Report clearly noting the missing booklet number and your legal name.
• Aadhaar Card serving as a valid, primary biometric identity and address proof.
• PAN Card providing additional verification of your name and accurate date of birth.
• Address proof such as a recent utility bill or a registered rental agreement.
• Passport-size photographs matching the specific colour and size guidelines required by the office.
• Any additional documents requested by Passport Seva based on your specific employment profile.

Is FIR Mandatory for Annexure L?

An FIR is mandatory if your booklet is lost or stolen, but it is not required if the passport is physically damaged. When a passport is missing, the Annexure L format passport requires applicants to disclose whether an FIR was lodged and provide the specific police station details. The Ministry of External Affairs needs this official police report to blacklist the missing number globally. However, if your passport is damaged, you will physically surrender the booklet during your appointment, which means there is no risk of misuse and no FIR is requested.

Common Mistakes to Avoid While Filling Annexure L

Minor errors on legal sworn statements can ruin your application process, forcing you to start from scratch.

• Providing incorrect passport details: Writing an incorrect booklet number or mismatched issue date will halt the verification process instantly.
• Omitting FIR information: Leaving out the police report number or date when filing a lost passport report causes immediate rejection of the file.
• Not explaining the circumstances: Writing vague descriptions rather than a clear, honest narrative about the loss triggers unnecessary security queries.
• Executing without proper attestation: Signing the form privately at home rather than in person before a registered notary public renders the document invalid.
• Submitting incomplete declarations: Leaving mandatory fields blank or using low-value stamp paper below your state's minimum guidelines causes delays.

How NoBroker Can Help With Passport Affidavits

Preparing legal documentation for government applications requires careful attention to format and phrasing. NoBroker assists users with affidavit drafting, notarisation guidance, stamp paper documentation, and other legal documentation required for passport-related applications. By offering structured legal support, NoBroker helps you prepare a clean, error-free draft that complies fully with the recent mandates. This professional service removes the burden of visiting crowded courts alone, allowing you to complete your passport reissue journey comfortably and efficiently.