What is Khata transfer process

Let’s discuss: what is khata transfer;

• A “Khata” is a municipal record that ties a property to the municipal tax and ownership records including the owner’s name, property address, dimensions, identification number, etc.

• “Khata transfer” means updating that record i.e. when a property changes ownership (sale, inheritance, gift, court decree, builder hand-over, etc.), the new owner’s name must be recorded.

You need to apply for khata transfer when:

• You buy or sell a house, flat or land.

• Ownership changes through inheritance, gift deed or legal order.

• A builder hands over a new property to the first buyer.

Usually you must submit:

• Registered sale deed (or gift deed / inheritance proof, if relevant)

• Previous Khata certificate (if any)

• Encumbrance Certificate (EC) to show the title is clear

• Latest property-tax receipts

• Occupancy certificate or possession certificate (for flats/apartments) if relevant

• ID and address proof of the new owner (PAN, Aadhaar, passport, etc.)

• Sometimes additional NOC from the builder or society is needed, especially if the property is part of a housing society.

The basic steps are;

• Collect required documents such as sale deed, EC, previous Khata, tax receipts, ID proofs, occupancy/possession certificate if applicable.

• Obtain and fill Khata transfer application form available at BBMP (or local municipal) office or online portal.

• Submit application + documents + processing fee / transfer fee at the municipal office or via official online system (where available).

• Authorities review documents and may conduct a site inspection to verify property details.

• Transfer/processing fee is generally a percentage of the property’s registration value (often 2% of stamp paper value) plus small nominal charges for certificate / extract.

Once approved and fees paid, the new Khata (or updated Khata) is issued under the new owner’s name.

Steps for Khata Transfer:

1. Prepare Documentation: Gather all required documents, including the sale deed, property tax receipts, encumbrance certificate, Khata certificate from the previous owner, and identity proofs for both buyer and seller.
2. Obtain Application Form: Download the Khata transfer application form from the BBMP website or collect it from the local BBMP office.
3. Fill Out the Form: Provide basic details (name, address, contact information), property details (address, plot number), and details of the previous owner.
4. Submit the Application: Submit the filled application form along with the attached documents at the local BBMP office or upload them online.
5. Pay Fees: Pay the Khata transfer application fee and the transfer fee (usually around 2% of the property’s registration value).
6. Acknowledgment Receipt: Obtain an acknowledgment receipt for the application submission and fee payment.
7. Verification Process: A revenue officer from BBMP will visit the property for assessment and verification.
8. Approval and Issuance: Once the property is assessed, you will receive a formal statement with the details of your property and the Khata transfer certificate.