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Q.

What are the list of documents to be handed over to Society from Builder

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0 2025-07-03T06:36:22+00:00

The transfer from builder to cooperative is a crucial procedure that calls for careful consideration on both sides. It is because both parties must adhere to the RERA regulations for the society handover. The society handover from builder legal documents list includes property documents, legal documents, operational documents, and financial records. I have shared the detailed lists for you below.

List of Society Handover Documents

  • Property Documents:
    • Approved Building Plan

    • Completion Certificate

    • Occupancy Certificate

    • No Objection Certificate (NOC) 

    • Allotment Letter

  • Legal Documents: 
    • Sale Deed

    • Conveyance Deed

    • Society Registration Certificate

    • Share Certificate Copies

    • Khata Certificate Copies

    • Car Parking Allocation Record

    • Indemnity Undertaking

    • Property Insurance Documents

    • Third-party Inspection Contracts 

    • Legally binding agreements made with any maintenance firms or vendors

  • Operational Documents:
    • Annual Maintenance Contracts (AMCs)

    • Drawings of Electrical Wiring and Plumbing

    • Waste Disposal System Approvals

    • Staff and Vendor Contracts 

    • Invoices and Warranties 

    • Maintenance Schedule

    • Plans for sewage and water treatment, including manual drawings, technical specifications, and details

  • Financial Records:
    • Utility Deposit Receipt

    • Audited Financial Statements

    • Property and construction tax payment receipts

    • Handing over the corpus or the leftover investment amount 

    • A summary or record of all the money collected from the members

These documents ensure a clear transfer of responsibilities and assets. I hope you found this helpful.

Hire Senior Advocates from NoBroker Legal Team and Get Document Lists.
"In this field of real estate, one of the critical processes is to handle all the essential documents, from the builder to the society. In this process, all those documents that are conducted can be classified as documents related to property, operation, and finance. Let's list these documents in depth. I am categorizing various documents below:   1. PROPERTY Important Property Documents that are executed between the Landowners and Builders Records of Approved Construction Plan Document showing Completion Certificate and Occupancy Certificate No objections from Fire and Electrical Inspector Clearance to operate Elevators and Property Insurance Document. 2. Operation ·Drawings of the electrical wire spacing, including Earthing Points and Water Piping, along with all the safety measures. STP Drawing & certification by Architect Control Board Waste Disposal system AMC Documents of the generator. Invoices, Warranties, and maintenance schedule for all essential Assets 3. Related to finance All the documents of Building insurance Papers of Payment done on taxes on property and construction; Copies of all the Payment receipts for water and electricity. Forms of Financial records of maintenance charges and service taxes; Forms of Delivery of the amount leftover investment   I think the documents mentioned earlier are the most crucial ones. However, there is a list of other documents that need to be sent, but due to the uncertainty of their very existence, I haven't mentioned them here. "
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