Hello friend, I live in a gated community apartment in Hyderabad. Typically, gated communities have a chairperson, secretary, and treasurer. They conduct meetings when there are important matters to discuss. Each time, they provide a form to fill out in order to check whether you will attend the meeting. As a secretary in the housing society, let me tell you tips to draft minutes of managing committee meeting of housing society.
Tips to Draft Writing Managing Committee Meeting
Minutes are a written record of what happens in a meeting and the decisions made. The lack of a written record means people might forget what was decided, so minutes are helpful. Before each meeting, create an agenda listing the topics to be discussed.
The minutes should usually include the following details.
Date, Time and location of the meeting.
List of Present
List of absent
You should start by approving the minutes from the previous meeting.
For each agenda item, let\'s go over the main points discussed and any decisions that were made.
Date, time and location for the next meeting.
Name of the person talking the minutes.
Here are a few tips you must follow before drafting the minutes.
Ensure you should send out the agenda about a week before the meeting, so everyone has time to prepare.
Add an Other Business item at the end of the agenda, so you can bring up any last-minute topics.
Keep the minutes short and to the point. Don’t over-explain every detail. You just need the key points.
When you ask someone to do a task, note it as an action point. This makes it easy to review and tick off tasks at the next meeting.
Write the minutes during the meeting or right after. The sooner you do it, the more accurate they will be.
I hope now you get an idea of how to draft minutes of managing committee meeting of housing society.
Get End to End Management Service of Your Society with NoBrokerHood.
Read More:
Who can Become Committee Member of Housing Society
Your Feedback Matters! How was this Answer?
Shifting, House?
✔
Lowest Price Quote✔
Safe Relocation✔
Professional Labour✔
Timely Pickup & Delivery
Intercity Shifting-Upto 25% Off
Check Prices
Intracity Shifting-Upto 25% Off
Check Prices
City Tempo-Upto 50% Off
Book Now
How to Draft Minutes of Managing Committee Meeting of Housing Society?
Gobi
418 Views
1
10 months
2025-02-04T16:06:16+00:00 2025-02-04T16:06:17+00:00Comment
Share