How to Claim Your Packers and Movers Bill?

I recently shifted from Chennai to Bangalore with my family for a new job. For the relocation, I had to submit the packers and movers bill for claim to my company. After getting the bill from the service provider, I handed it over to the HR department. They verified the documents, and once everything matched their rules, the shifting allowance was approved in a few days.

What are the Documents Required for Movers and Packers Bill for Claim?

1. First, the consignment copy is important. It has all the basic details like names, addresses, contact numbers, item count, and terms. It usually comes in four copies: for the sender, receiver, driver, and the moving company’s office.

2. Then, there’s the item list, which is very useful. It helped my office understand the value of the move, and was also helpful during unloading to check if everything arrived.

3. One of the most important documents is the bill with GST details. It clearly mentions packing, transport, loading, unloading, and tax. My company asked me to double-check the GST number too.

4. Since I paid in cash, I collected the payment receipt and attached that as well. 

With all these in place, my HR team processed the claim without issues. Always keep copies of all bills and receipts to avoid delays in approval.

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Hi, I am from Hyderabad, and I was planning to move to Bangalore because of my job. The HR of the new company informed me that I would get reimbursed for moving there, but I need to submit a bill. I did some research to learn about the packers and movers bill for claim process. Here’s what I learned from my research. 

What is the Bill for Claim Packers and Movers Process?

Here are the steps that you need to follow to claim the bill below. 

1. Gather the original invoice and a few other documents. I have added the list of documents below. 

2. Ensure that the bill is original by cross-checking the GST number on the invoice on the government’s portal. 

3. After that, submit all the documents to the HR of the company. Some companies need you to fill out claim forms. 

And that’s how you can claim the packers and movers bill. Here is the document list. 

1. Original Invoice

2. Goods Receipt/Consignment Note

3. Copy of Quotation

4. Payment Receipt

5. Inventory List

6. Transit Insurance Papers

7. Driver's ID, Lorry Receipt No., and Consignment Copy.

These are all the documents that you need to submit. I hope this helps. 

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What is goods in transit insurance?

A few months ago, I underwent moving, and I lost my Packers and Movers bill. I panicked when I got to know that I need a packers and movers bill for claim and didn’t know what to do. My colleague told me if I have lost or damaged my movers bill, there are other ways to get it back. As per my friend’s suggestions, I took a few steps to retrieve my bill. I have shared the entire procedure with you below.

How to Recollect Movers and Packers Bill for Claim?

Get a picture or photocopy of your Packers and Movers Bill always. As some companies provide relocation allowances in order to help them cover moving costs. And to benefit from this, you need a valid bill.

• I immediately contacted the packers and movers and provided transaction details which include the delivery and date of shipping, total amount, items shipped.

• I need to request them a duplicate bill to which they agreed and issued a bill within three business days.

• As asked by my colleague, I ensured that the regenerated bills contain the same details as originals.

• My colleague told me that packers and movers might charge a small fee for generating a duplicate invoice which I paid, as it’s better to have proper documentation.

• I got the bill in three days. The bill for claim packers and movers had a consignment copy (which is the list of items), driver’s ID and vehicle details, invoice with GST Number, packing list and insurance papers.

I would suggest you keep your bills safe and do not damage them for some time after the purpose is over. Also, if anything is missing from your items, you need a bill to claim for insurance as well.

I hope your query regarding packers and movers bill for claim is solved.

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I came across your question where you were asking about the process to make the packers and movers bill for claim. So, to claim your packers and movers' GST bill, you will require things like the payment money receipt, household items transport bill, and all of the bill’s documents, which also include the GST bill. Once you gather all of these things, you must check that the bill is original and not a duplicate one. Below, I am sharing all the documents required for claiming your packers and movers bill. 

Documents Needed for Movers and Packers Bill for Claim?

Here are the documents needed for claiming your packers and movers bill.

• List of Items:

  The first thing you should have is a list of items. The value of the bill is calculated depending on the list of items being moved.

• Copy of Consignment:

  Next, you need a consignment copy, which is a document for the consignor who received the items at the end location. This is known as the primary document for transportation.

• Funds Receipt:

  This will be given to you as a copy if you make the payment in cash. This document is then given to the transportation company.

• Printed GST Number on the Bill:

  You should have the bill with the GST number on it for sure to claim your bill. This is the most essential piece of documentation. Here, all things, such as the transportation charges, packers and movers charges for loading and unloading, insurance and rearrangement tax would be mentioned. I would suggest you cross-check that the GST number on the bill is correct.

This is how you can do bill for claim packers and movers. I hope this helps.