What States Allow Online Notary: Legality, Documents, Process & Benefits

If you are looking to know which states allow online notarization, you’re at the right place! An online notary, also known as e-notarization, uses secure video conferencing, digital signatures, and electronic seals to validate identities and certify documents. Its popularity comes from the convenience of completing legal tasks without travel, the speed of real-time verification, and the ability to connect with a notary even when parties are in different locations. In India, online notarization is legally valid under the Information Technology Act, 2000, and is governed by the Notaries Act, making it a legitimate and increasingly adopted method. -[1][2]

Is Online Notary Legal in India?

Online notary services allow documents to be notarised using digital tools such as e-signatures, e-stamping, and video-based identity verification. While India does not yet have a fully remote, government-run online notary system, virtual notarisation is legally valid when it follows the Notaries Act and the Information Technology Act, 2000. The signer must be verified face-to-face through an approved online platform, and the notary must apply a digital seal and authentication, making the document legally recognised. [2]

States in India That Allow Online Notary or e-Notary Services

Several regions now support digital workflows, but which states allow an online notary in India? 

Which Documents Can Be Notarised Online?

Many essential documents can now be completed through an online notary. [3]

• Affidavits: General affidavits can be notarised online using video verification and digital signatures.
• Rental agreements: Rental agreements can be notarised digitally with video identity checks, e-signatures, and secure document handling.
• Name change affidavits: Name change affidavits are supported online through video KYC, digital signatures, and electronic stamping, helping applicants complete essential documentation required for newspapers, banks, government records, and identity updates.
• Power of attorney (non-registered): Non-registered POAs can be digitally notarised using secure video verification and digital signatures, though registered POAs still require physical execution at the sub-registrar’s office under current legal procedures.
• Undertakings: Various undertakings for academic, employment, or compliance purposes can be notarised online using video KYC, e-signatures, and secure digital handling to ensure quick and valid authentication for official use.
• Self-declarations: Self-declarations are easily notarised online with digital signatures, video-based identity checks, and e-stamping, offering a convenient option for routine administrative requirements across institutions and government applications.
• Financial affidavits: Financial affidavits, including income or loan-related declarations, can be notarised digitally via approved platforms using video verification, e-signatures, and electronic stamping for secure, reliable processing.
• Address proof affidavits: Address affidavits for banking, school admissions, or government records can be notarised online using video identity verification, digital signatures, and secure document handling to meet administrative compliance quickly.

How Online Notarization Works?

Now that you know which states allow online notarization, let’s see how it works! [4]

• Upload document: Users upload their document on a secure platform where the system checks confirm clarity and required details, ensuring the file is ready for digital verification before the notary begins the online notarization workflow.
• Choose e-stamp (if needed): If stamping is required, users select the correct e-stamp value, and the platform issues an electronically verifiable stamp attached to the document, ensuring compliance with state stamping rules.
• Complete video KYC: Users complete a live video KYC session where identity is verified using ID proof, facial recognition, and real-time questioning, ensuring authenticity before the notary proceeds with digital notarization.
• Make payment: Users submit payment through secure online methods, enabling the platform to activate the notary’s review and continue processing the document within the approved digital notarization system.
• Notary verifies digitally processes: A licensed notary checks the document, confirms identity details, and applies digital signatures and seals, completing notarization according to legal standards.
• Receive notarised scan, physical copy by courier: Users receive an instantly notarised PDF and a physical copy sent through courier, providing both electronic and hard-copy validation accepted for official use.

Benefits of Online Notary Services

Online notarization offers a smooth, fast, and accessible way to authenticate documents, especially for users checking which states allow remote online notarization. It eliminates travel, speeds up verification, and ensures legally valid digital processing that works seamlessly across locations. [5]

• No need for in-person visits: Users can complete notarization entirely online, removing the need to visit a notary’s office and saving significant travel time for busy or distant applicants.
• Legally recognized and time-saving: Online notarization follows IT Act and Notaries Act guidelines, offering quick processing with legally valid digital seals and signatures that reduce delays commonly seen in traditional offline verification.
• Secure digital storage and access: Documents are stored in encrypted platforms with controlled access, ensuring enhanced security while allowing users to download, retrieve, or share notarised files whenever required.
• 24×7 document verification: Users can initiate verification at any time, and platforms offer flexible scheduling for video KYC, supporting urgent or late-night notarization needs.
• Works for NRI and remote users: NRIs and remote applicants benefit from online notarization by completing verification digitally, avoiding international travel, and receiving authenticated documents directly through secure electronic channels.

How NoBroker Simplifies Online Notarization

NoBroker offers a seamless, guided, and user-friendly way to complete online notarization for a wide range of documents, including affidavits, rental agreements, declarations, name change affidavits, and financial statements. The platform supports users in Indian states that permit digital notarization workflows, making the entire process accessible from anywhere. NoBroker also ensures compliance with the IT Act and the Notaries Act, so every notarised document is legally valid.