Passport Annexure Formats: Notary Attestation Rules and Format for Indian Passport (2025)

While the Indian passport application process has become largely streamlined, certain situations require you to submit additional forms known as a Passport Annexure. These are official declarations, affidavits, or certificates needed for specific circumstances, such as applying for a minor's passport, reporting a lost document, or for government employees. This guide will demystify each Passport Annexure, explaining who needs them and when they are mandatory, to ensure your application is complete and processed without any delays.

Common Passport Annexures in India (2025)

Find all the essential passport annexure formats required in India for 2025, including affidavits for minors, name changes, government employees, and Tatkaal applications.

Annexure	Purpose
Annexure A	Affidavit for change of name in the passport (for adults)
Annexure B	Identity certificate (for government/public sector employees)
Annexure C	Affidavit for a passport for a minor (when one parent is absent)
Annexure D	Affidavit for a passport for a minor (when both parents are applying)
Annexure E	Standard affidavit for all applicants, covering marital status, criminal record, etc.
Annexure F	Verification certificate for Tatkaal passport
Annexure G	No Objection Certificate (NOC) from employer (for government employees)
Annexure H	Prior Intimation Letter from Government Employees
Annexure I	Affidavit for Passport with Single Parent or Legal Guardian

Complete List of Passport Annexures and Their Use Cases

To help you identify exactly which form you might need, here is a detailed breakdown of the most common passport annexures and their specific purposes.

Important Update on Simplification: The Government of India has significantly simplified the passport application process. Many older annexures have been discontinued or replaced with simple self-declarations on plain paper. The requirement for attestation by a Notary or Judicial Magistrate has also been removed for most forms. Always download the latest forms from the official Passport Seva website.

Annexure A - Identity Certificate (for Government Employees)

• Purpose: This is an Identity Certificate format for Central and State Government employees, employees of Public Sector Undertakings, and statutory bodies.
• Use Case: It is used when a government employee applies for a passport and their department can issue this certificate. It often helps in expediting the police verification process.

Annexure B - Identity Certificate Affidavit

• Purpose: This is an affidavit to be submitted by retired government officials.
• Use Case: Retired government employees can use this form to declare their status, which may help in the verification process. It serves as a declaration of their past service.

Annexure C - Declaration for a Minor's Passport (By One Parent)

• Purpose: This is a declaration submitted by a parent or guardian for a minor's passport.
• Use Case: Annexure C for a passport is required in specific situations where one of the two parents is unable to provide their consent, for example, if the parents are separated or one parent's whereabouts are unknown.

Annexure D - Declaration for a Minor's Passport (By Both Parents)

• Purpose: This is the standard declaration for a minor's passport application, to be submitted by both parents or legal guardians.
• Use Case: Annexure D for passport confirms that both parents have given their consent for the issuance of a passport to their child. It is one of the most commonly used annexures.

Annexure E - Self-Declaration

• Purpose: This is a general self-declaration form affirming various details provided in the passport application.
• Use Case: Annexure E for a passport is used by an applicant to declare their name, their parents' names, date of birth, and citizenship status, especially when there are minor discrepancies or a lack of certain official documents.

Annexure F - Declaration for a Lost/Damaged Passport

• Purpose: This is a mandatory declaration (affidavit) to be submitted when applying for a re-issue of a passport instead of a lost, damaged, or stolen passport.
• Use Case: When you lose your passport, you must file an Annexure F for the passport. It requires you to detail how the passport was lost or damaged and is submitted along with a police report (FIR).

Annexure G - Declaration for Minors (When one parent has no passport)

• Purpose: This is a declaration made by a parent who holds a valid passport, while the other parent does not.
• Use Case: If you are applying for your child's passport and your spouse does not have a passport, you need to submit Annexure G for the passport along with your application. This confirms your consent and identity.

Annexure H - Declaration by a Single Parent/Guardian

• Purpose: This is a declaration to be submitted by a single parent or a legal guardian applying for a passport for a minor.
• Use Case: If you are a single parent (unmarried, divorced, or widowed) or have been appointed as the legal guardian of a child, you must submit Annexure H for a passport to declare your status and take responsibility for the minor's application.

Annexure I - Declaration for a Re-issued Passport

• Purpose: This declaration is submitted by an applicant who is applying for a re-issue of their passport.
• Use Case: It is typically used to affirm that the information in the old passport is correct and to declare if there have been any changes (like a change in address or marital status).

How to Fill and Submit Passport Annexures?

Filling these forms correctly is crucial for a smooth application process. Here are the general steps to follow for any Passport Annexure.

Step 1: Download the Latest Annexure Format

Always begin by visiting the official Passport Seva website. Go to the "Forms and Affidavits" section and download the latest version of the annexure required for your case (e.g., Annexure A, D, E, F, etc.). Using outdated formats can lead to your application being rejected or sent back for corrections.

Step 2: Read the Instructions Carefully

• Each annexure comes with its own instructions, which indicate:
• Who must fill out and sign the form
• Whether attestation is required
• Whether additional documents must be submitted along with it

Understanding these specifics beforehand can save time and avoid errors.

Step 3: Fill in the Details Accurately

Use clear block letters (all capital letters) while filling out the form. Write using a black or blue ballpoint pen; this ensures legibility and prevents tampering. Double-check critical information like your full name, date of birth, passport file number, and other identifying details.

Step 4: Don’t Leave Any Mandatory Fields Blank

Make sure every field marked as mandatory is filled. If a particular field doesn’t apply to your case (for example, marital status in a minor’s annexure), don’t leave it blank. Instead, write “N/A” (Not Applicable) clearly to avoid confusion or rejection.

Step 5: Attach a Recent Passport-Size Photograph (If Required)

Some annexures, such as those involving identity confirmation, may require a passport-size photo. Ensure the photo:

• Is recent (taken within the last 6 months)
• Has a white background
• Shows your full face clearly
• Stick it in the space provided, using adhesive (not stapler pins).

Step 6: Ensure Proper Signatures

•  Adults must sign their annexure.
• In case of minors, the declaration must be signed by either both parents or a legal guardian, depending on what the annexure specifies.

Use your usual signature and ensure it matches the one used in other passport documents.

Step 7: Attestation and Notarization (If Applicable)

Certain annexures (like Annexure A or C) require attestation by a Notary Public, Executive Magistrate, or Judicial Magistrate. If the form specifies such a requirement, do not ignore it. Without proper attestation, the annexure may be deemed invalid.

Step 8: Submit Along with the Main Application

Once the annexure is complete:

• Cross-check for any missing information or signature
• Bundle it with your main passport application and other required documents (like ID proof, address proof, birth certificate, etc.)
• Submit it either online (in case of e-form uploads) or at the Passport Seva Kendra (PSK) during your scheduled appointment.

By following these steps carefully, you ensure that your annexures are valid, complete, and ready for verification, helping you avoid unnecessary delays in your passport issuance process. Always double-check the annexure requirements relevant to your case, as some situations (like name change after marriage or a minor with a single parent) may need special declarations.

Sample Format: Annexure E (General Affidavit)

This is the most commonly used annexure. Here's the format:

AFFIDAVIT

(To be executed on non-judicial stamp paper of minimum value)

I, _______ (name), son/daughter of _______,
born on _, residing at ____________________________,
solemnly affirm and declare as follows:

1. That I am a citizen of India.
2. That I have not acquired citizenship of any other country.
3. That I have not been convicted by any court of law for any criminal offence.
4. That no criminal proceedings are pending against me in any court of law.
5. That I have not been refused a passport by any Passport Office in India or abroad.
6. That I do not hold any other passport.

I am executing this affidavit to be submitted to the Regional Passport Office for the issue of a passport.

Deponent

(Signature/Thumb impression of applicant)

VERIFICATION:

Verified on this _ day of _, 20__, at _ (place) that the contents of this affidavit are true and correct to the best of my knowledge and belief.

Notes:

• All annexures must be printed on non-judicial stamp paper and notarized.
• For Tatkaal applications, Annexure F and Verification Certificate from a Gazetted officer are required.
• For minors, Annexures C and D are key depending on whether one or both parents are applying.

Notary or Attestation Rules for Annexures

In a welcome move to simplify procedures, the rules for getting a Passport Annexure attested have been relaxed. Here’s what you need to know.

• Most annexures are now self-declarations and can be submitted on plain paper with just your signature.
• The requirement for attestation by a Notary Public, Judicial Magistrate, or Gazetted Officer has been removed for many forms, including those for minors.
• Annexure F, for a lost or damaged passport, is an affidavit and typically still requires being sworn before a Notary Public or an Executive Magistrate.
• Always read the instructions printed on the specific annexure you are using, as it will contain the most current and accurate attestation requirements.

How NoBroker Can Help with Passport Annexures?

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