What Is One and Same Person Affidavit: Meaning, Required Documents and Common Mistakes

In legal documentation, the ‘what is one and same person affidavit?’ query pertains to a important legal instrument that reconciles variations in an individual's name across multiple official records. This declaration is necessary when documents like a passport and a property deed show differing spellings, initials, or surnames. As a sworn statement, this affidavit confirms an individual’s identity, resolves confusion, and thereby prevents legal or financial complications down the line.

What is a One and Same Person Affidavit?

An affidavit of ‘one and the same person’ is a legal document in which a person solemnly declares and confirms that all variations of their name appearing on different official documents belong to the same individual. This affidavit is a formal declaration made under oath before an authorized officer, such as a Notary Public. Once executed, this affidavit becomes legally valid and can be used as evidence in administrative and legal proceedings.

When Do You Need an Affidavit for a Name Mismatch?

An affidavit for a name mismatch is required whenever there is ambiguity regarding an individual's identity or legal standing. [1]

• Official Identification: To clarify name discrepancies across foundational legal documents like your passport, birth certificate, or driver’s license.
• Legal and Financial Transactions: When applying for loans or credit cards, or when opening a joint bank account, name discrepancies can cause issues that this affidavit resolves.
• Property Transactions: When buying, selling, or handling inheritance matters, discrepancies in names on title deeds or legal agreements require an affidavit to establish the valid owner’s identity.
• Immigration and Visa Applications: Government authorities often require proof that the names on different documents belong to the same individual, especially during visa applications and travel documentation.
• Academic Records: When discrepancies exist between a student's educational certificates and their primary identity proof, this affidavit is required for verification.

Details to Include in an Affidavit of One and the Same Person

The precision of the declaration is critical for the legal effectiveness of the affidavit. The affidavit must include specific details that establish the link between the different names. [1]

Documents Required to Make a One and the Same Person Affidavit

To ensure the Notary Public can authenticate your identity and the contents of your declaration, you must present specific documents. [1]

• Primary Identity Proof: The original and a copy of the government-issued ID that contains the correct, desired name (e.g., Aadhaar Card or current Passport).
• Discrepant Documents: Copies of two or more documents that show the conflicting name spellings (e.g., PAN Card, Driver's License, or previous name in an old certificate).
• Address Proof: A valid proof of your current residential address (e.g., utility bill or rent agreement).
• Stamp Paper: The required non-judicial stamp paper of the value applicable in your state, on which the affidavit will be printed.

Steps to Create a One and the Same Person Affidavit Online

The creation of an one and the same person affidavit online has become a fast and secure process, simplifying the former manual procedure. [1]

• Step 1: Visit a Verified Online Service: Begin by visiting a verified online affidavit service or a legal portal. This is the starting point for creating your document digitally.
• Step 2: Fill in Personal and Name Variation Details: Complete the online form with your personal information, meticulously listing all the name discrepancies and the documents in which they appear.
• Step 3: Upload ID Proof and Review Draft: Upload copies of your conflicting ID proofs for verification. The legal team drafts the affidavit and sends the affidavit format for name difference to you for careful review and confirmation.
• Step 4: Choose E-Stamp Paper and Notarization: Select the required stamp paper value (or e-stamp paper). The platform then coordinates the notarization process, which may involve getting the document signed by a professional and sealed.
• Step 5: Receive and Store Your Affidavit: You will receive the final, notarized, and sealed document digitally or via courier. This completed one and the same affidavit must be stored securely for future legal and administrative needs.

One and Same Person Affidavit Format

AFFIDAVIT

I, [Your Full Name], aged [Age], son/daughter of [Father’s/Mother’s Name], residing at [Full Address], do hereby solemnly affirm and declare as follows:

1. That my name has been recorded differently in various documents as follows:
   • [Name Variation 1] – in [Document Name]
   • [Name Variation 2] – in [Document Name]
   • [Name Variation 3] – in [Document Name] (if any)
2. That all the above names refer to one and the same person — myself.
3. That the difference in spelling/name is due to clerical, typographical, or record-keeping variations.
4. That I am executing this affidavit to declare that all these names belong to me and should be treated as one and the same person for all legal, administrative, and official purposes.

Declaration

I hereby declare that the statements made above are true and correct to the best of my knowledge and belief, and nothing material has been concealed.

Signature

Deponent (Affiant):

[Your Full Name]

Verification

Verified on this [Day] of [Month, Year] at [City] that the above contents are true and correct to my knowledge and belief.

Signature of Deponent

Notary Attestation

(Seal & Signature of Notary Public)

Common Mistakes to Avoid

Even though the process is straightforward, simple errors can cause authorities to reject the affidavit, leading to significant delays.

• Incorrect Stamp Paper Value: Failing to use the correct non-judicial stamp paper value as mandated by the state where the affidavit is executed.
• Typographical Errors: Misspelling either the old name or the new name within the body of the affidavit itself.
• Ignoring the Notary: Assuming a simple self-signed declaration is enough; a Notary Public must attest the document.
• Lack of Source Disclosure: Failing to clearly state the documents that contain the contradictory names and the reason for the mismatch.
• Using Pencil/Erasable Ink: The affidavit must be signed in non-erasable ink, and all details must be clear, with no overwriting.

How NoBroker Can Help You Make a One and the Same Person Affidavit

The task of creating a legally robust what is one and same person affidavit is crucial for establishing identity continuity. NoBroker simplifies this process by combining legal expertise with digital convenience. Our team guides you on what is an affiant and helps draft your declaration perfectly, ensuring all legal and procedural requirements are met. We facilitate the entire process, including preparing the e-stamp paper and handling notarization, to provide you with a quick, hassle-free, and legally sound document.