What Is Bharat Gas Affidavit: Types, Format, Documents and When It Is Required

Getting an LPG connection requires a few formal steps, and knowing what Is Bharat Gas affidavit makes the process easier to understand. A Bharat Gas affidavit is a simple, notarized declaration where the customer confirms basic details like name, address, and eligibility for an LPG connection or subsidy. It helps Bharat Gas verify that the information provided is correct and that no duplicate connections exist. This affidavit is commonly needed when applying for a new connection, transferring an existing one, or correcting personal details. Submitting this document ensures your application is genuine, follows government rules, and is processed smoothly by the gas distributor without unnecessary delays.

When Is a Bharat Gas LPG Affidavit Required?

A Bharat Gas affidavit is not required for every interaction with your gas distributor, such as booking a refill. However, it becomes mandatory during significant administrative changes or when new applications are submitted. The following scenarios typically necessitate the submission of a notarized affidavit.

• New LPG Connection Application: When applying for a fresh connection, you must declare that your household does not already possess a gas connection.
• Address Change or Transfer of Connection: If you are moving and transferring your connection to a new distributor, an affidavit of your new proof of address may be required.
• Name Correction or Ownership Change: When the connection needs to be transferred to a family member due to the death of the original holder or for other reasons, a specific affidavit format (often called Annexure D for legal heirs) is used.
• Lost Consumer Card or Records: If you lose your original Subscription Voucher (SV) or the consumer passbook, an affidavit is required to indemnify the company against future claims before a duplicate is issued.
• KYC or Subsidy Verification: During periodic Know Your Customer (KYC) drives, the company may ask for a declaration to verify your income status or subsidy eligibility.

To understand the broader context of such declarations, you can read about what an affidavit for lpg connection is in general.

Who Needs to Submit a Bharat Gas Affidavit?

The requirement to submit a Bharat Gas affidavit extends to various categories of individuals interacting with the agency. It is not limited solely to the primary account holder. [1]

• New Applicants: Individuals approaching Bharat Gas for the first time for a domestic connection.
• Existing Bharat Gas Consumers: Current customers looking to update their legal details or address.
• Legal Heirs of Deceased Consumers: Family members who wish to transfer the connection to their name after the original owner's death.
• Tenants Applying for LPG Connection: Renters who might not have standard address proofs often use an affidavit to establish residence.
• Family Members Requesting Transfer: Spouses or children requesting a transfer of the connection during the consumer's lifetime.

Types of Bharat Gas Affidavits

Depending on the specific requirement, the content and format of the affidavit change. While the core purpose remains verification, the specific declarations differ.

• Single LPG Connection Affidavit: This is the most common type, often referred to as Annexure A, declaring that the applicant does not hold any other piped or cylinder gas connection.
• Address Proof Affidavit: Used when the applicant lacks standard government-issued address proofs like a passport or voter ID. You can learn more about how to make an affidavit for address proof to ensure it is accepted by the distributor.
• Transfer of LPG Connection Affidavit: Required when transferring the connection from one person to another, ensuring the previous owner relinquishes rights.
• Legal Heir Affidavit: Submitted along with a death certificate to transfer the connection to a rightful heir (Annexure D).
• Name Correction Affidavit: Used to rectify spelling errors or changes in the name after marriage in the consumer database.

Documents Required for Bharat Gas Affidavit

While the affidavit itself is a document, you need specific supporting papers to draft it accurately and get it notarized. The details in the affidavit must match those in these documents. [2]

• Aadhaar Card or Valid Photo ID: To verify the identity of the affiant (the person making the affidavit).
• Address Proof: Documents like electricity bills, water bills, or rental agreements to corroborate the address mentioned in the affidavit.
• Bharat Gas Consumer Number: For existing customers, the unique consumer number and LPG ID must be mentioned.
• Connection Booklet or LPG Card: The original blue book or passbook is often required for verification during transfers.
• Passport-size Photograph: To be affixed on the affidavit in some formats.

Key Components of a Bharat Gas Affidavit

A valid Bharat Gas affidavit format must contain specific legal elements to be accepted by the distributor. A simple letter written on plain paper will be rejected.

• Applicant’s Full Name, Address and Signature 
• Bharat Gas Consumer Number
• Statement Confirming Single LPG Connection
• Address Where LPG Will Be Used
• A legal statement verifying that all facts provided are true and that the applicant accepts liability for false information.
• The Notary Public's official stamp and signature validate the document.

How to Make a Bharat Gas Affidavit?

Creating a Bharat Gas affidavit might seem daunting, but it follows a standard legal procedure. Here is a simplified guide on how to get the Bharath Gas affidavit ready for submission. [3]

Step 1: Draft the Affidavit

Draft the content from any Bharat Gas affidavit sample available online or ask your distributor for the specific Annexure format (A, B, or D) relevant to your request. Ensure all personal details, consumer numbers, and the specific declaration are typed clearly without errors.

Step 2: Use Correct Stamp Paper

Affidavits in India must be printed on non-judicial stamp paper. The value of the stamp paper depends on the state rules, but generally, a stamp paper of ₹20 or ₹100 is acceptable for LPG-related declarations. 

Step 3: Get the Affidavit Notarized

Once printed, take the unsigned affidavit to a Notary Public and sign the document in their presence. The notary will verify your ID proof and then affix their official seal, signature, and notary registration number on the document. 

Step 4: Submit to Bharat Gas Distributor

Take the original notarized affidavit along with photocopies of your supporting documents (ID and address proof) to your local Bharat Gas distributor. The agency will verify the details against its records and process your request for a new connection, transfer, or document reissue.

AFFIDAVIT FORMAT FOR BHARAT GAS

(For Bharat Gas)

I, [Your Full Name],
son/daughter/wife of [Father’s/Husband’s Name],
aged [Age] years,
residing at [Full Address],
do hereby solemnly affirm and declare as follows:

VERIFICATION

I, [Your Name], verify that the above statements are true and correct and nothing has been concealed.

Verified at [Place] on this [Date].

DEPONENT
(Signature / Thumb Impression)
Name: ______________

SWORN BEFORE ME

Signed before me on this [Date] at [Place].

Notary Public Signature & Seal

Is Notarization Mandatory for Bharat Gas Affidavit?

In almost all cases involving legal declarations for LPG connections, notarization is mandatory. A self-attested letter does not carry the same legal weight as a notarized affidavit. The Notary Public's seal certifies that the person signing the document is who they claim to be and that the signature is authentic. As digital trends change, it is advisable to check whether an e-affidavit is acceptable in your specific state.

Common Mistakes to Avoid While Submitting Bharat Gas Affidavit

To ensure your application is processed smoothly without rejection, be mindful of these common errors when preparing your Bharat Gas affidavit.

• Incorrect Consumer Number: A single-digit error can lead to the affidavit being invalid for your account.
• Name Mismatch with ID Proof: The name on the affidavit must exactly match the name on your Aadhaar card or PAN card.
• Using an Outdated Affidavit Format: Ensure you use the current format prescribed by BPCL (e.g., the correct Annexure text).
• Missing Notarization: Submitting a printout on plain paper without a notary seal will result in immediate rejection.
• Incomplete Declaration: Failing to include key details, such as "household has no other connection," can render the document void.

How NoBroker Helps with Bharat Gas Affidavit?

Dealing with legal documentation for gas connections can often feel overwhelming and complicated. NoBroker simplifies this by offering expert assistance to clarify what a Bharat Gas affidavit is and how to draft it correctly. Their team helps prepare the document with the right format, ensures all details comply with legal standards, and guides you through the notarization process. With their support, you can avoid common errors and rejections, ensuring you have a valid, legally sound affidavit ready for quick submission to your distributor.