What is Affidavit For Provident Fund: Types, Required Documents and Claim Process in 2026

What Is an Affidavit for Provident Fund? 

An affidavit for a provident fund is a formal written statement of facts, sworn under oath by an individual (the deponent). In the context of the Employees' Provident Fund Organisation (EPFO), it serves as a legal tool to verify identities, resolve discrepancies, and indemnify the organisation against false claims. It is typically printed on non-judicial stamp paper and must be attested by a Notary Public or a Gazetted Officer. By signing this document, you take legal responsibility for the truthfulness of the details provided, allowing the PF office to process your request even when standard proofs are insufficient. [1]

When Is a PF Affidavit Required? 

There are specific scenarios where the EPFO mandates the submission of a provident fund affidavit to proceed with your application. [2]

• Mismatch in details: Differences in name, father's name, or date of birth between PF records and KYC documents.
• Missing employer records: When the previous employer has closed down and cannot attest to the claim forms.
• PF withdrawal or transfer claims: For settling accounts that have been inactive for more than 3 years.
• Claim by nominee or legal heir: To prove legal heirship when a member dies without a registered nomination.

Types of PF Affidavits 

Different problems require specific types of affidavits. Knowing the right one ensures your claim isn't rejected. [3]

• Affidavit for PF Name Correction: Used to declare that two different names (e.g., in PF and Aadhaar) belong to the same person.
• Affidavit for Date of Birth Correction: Submitted alongside a Joint Declaration Form to rectify birth date errors.
• Affidavit for PF Withdrawal: An indemnity bond declaring non-withdrawal of funds from an old or inactive account.
• Affidavit for PF Claim by Nominee/Legal Heir: A sworn statement by heirs to claim the deceased member's accumulation.
• Affidavit for Multiple PF Accounts: To merge or transfer funds when a member has multiple UANs or member IDs.

Information Included in a PF Affidavit 

To be valid, the affidavit must contain precise details about the member and the claim. [4]

• Member’s name and PF account number: Full legal name, UAN, and Member ID.
• Employment details: Name of the establishment, date of joining, and date of leaving.
• Declaration of facts: Clear statement of the discrepancy or claim (e.g., "My correct name is...").
• Purpose of the affidavit: Why this document is being submitted (e.g., for withdrawal or correction).
• Date, place, and signature: Execution details along with the verification clause.

Documents Required for PF Affidavit 

You cannot simply draft an affidavit; you need supporting documents to prove the facts stated in it. [5]

• Identity proof: Self-attested copies of Aadhaar Card, PAN Card, or Passport.
• PF account details: Copy of UAN card, PF slip, or previous salary slip.
• Employment or salary proof: Experience letter or relieving letter (if available).
• Claim or correction request documents: Forms like Joint Declaration or Death Certificate (for heir claims).
• Draft affidavit: The content printed on the correct value stamp paper.

How to Make an Affidavit for Provident Fund?

Creating a valid provident fund affidavit means it must follow a legal structure. Here is the step-by-step process. [6]

Step 1: Draft the affidavit 

Start by preparing the text of the affidavit. Ensure it includes all necessary details like your UAN, the specific error or claim, and a clear declaration of truth. You can use standard formats provided by the EPFO or legal service providers.

Step 2: Print on appropriate stamp paper 

Once drafted, print the content on non-judicial stamp paper. The value of the stamp paper depends on your state's laws, typically ranging from ₹10 to ₹100.

Step 3: Sign the affidavit 

The deponent (you) must sign the document at the designated places. Ensure you sign in the presence of the attesting authority to validate the execution.

Step 4: Get it notarized or attested 

Visit a Notary Public or an Executive Magistrate. They will verify your identity proofs, witness your signature, and affix their official seal and stamp on the affidavit.

Step 5: Submit to the PF office 

Attach the notarized affidavit to your PF claim form (like Form 19, 10C, or the Joint Declaration Form) and submit it to the regional EPFO office or upload it online if permitted.

AFFIDAVIT FOR PROVIDENT FUND FORMAT

I, [Your Full Name],
son/daughter/wife of [Father’s/Husband’s Name],
aged about

That I was employed with [Company Name], and my Provident Fund Account Number / UAN is [PF Number / UAN].

That this affidavit is submitted for the purpose of [mention purpose – PF withdrawal / correction of name / date of birth / signature / claim settlement, etc.].

That the information provided by me is true and correct to the best of my knowledge and belief.

VERIFICATION

Verified at

DEPONENT
(Signature)
Name: __________________

ATTESTATION

Signed and sworn before me on this ___ day of __________ 20__ at __________.

Notary Public / Oath Commissioner
(Signature & Seal)

Is Notarization Mandatory for PF Affidavit? 

Yes, in almost all cases, notarization is mandatory for a PF affidavit to be accepted. An affidavit is a sworn statement, and without the seal and signature of a Notary Public or a Gazetted Officer, it has no legal standing. The attestation confirms that the person signing the document is genuine and has done so voluntarily. For certain claims, like those by legal heirs, attestation by a First-Class Magistrate might be required. Always check the specific instructions from your regional PF office.

How NoBroker Can Help With PF Affidavits?

Dealing with PF discrepancies can be stressful, but NoBroker makes the legal paperwork easy. We assist you in drafting the correct affidavit for the provident fund tailored to your specific issue, whether it's a name mismatch or a withdrawal claim. Our platform provides legally verified affidavit formats and connects you with authorized notaries to get your document e-notarized or physically attested. With NoBroker, you can ensure your affidavit meets all EPFO requirements, helping you unlock your funds faster and without hassle.